Job Summary

Under the general supervision of the Accounting Manager (FIN), this position will work independently in performing the duties of the position. The ideal candidate will be a self-starter with excellent attention to detail, strong organization skills and effective communication skills to coordinate with both internal and external contacts. This position works closely with Procurement, Logistics, and Research Accounting.

Who We Are

The Salk Institute is an internationally renowned research institution that values diversity, equity, and inclusion. We seek bold and interactive leaders passionate about exploring new frontiers in science. Our collaborative community embraces diverse perspectives and unique life experiences, fostering innovation, and a sense of belonging. Together, we strive to improve the wellbeing of humanity through groundbreaking research.

Founded by Jonas Salk, developer of the first safe and effective polio vaccine, the Institute is an independent, nonprofit research organization and architectural landmark: small by choice, intimate by nature, and fearless in the face of any challenge. Salk's vibrant community comprises a diverse and talented group of individuals, each playing a crucial role in driving our mission forward. From visionary leaders to dedicated administrators and brilliant faculty members, the Institute is united by a shared passion for scientific exploration and innovation.

What Your Key Responsibilities Will Be

Banking/Treasury:

• Prepares bank deposits, enters coding on worksheets for cash receipt workflow and journal upload. Obtains supporting documentation.
• Resolves positive pay exceptions for the Controlled Disbursement Account.
• Records and accounts for incoming and outgoing ACH/Wires.

General Accounting:

• Prepares HHMI invoices, journals, and reconciles accounts receivable. Follows-up on delinquent items.
• Reconciles and records incoming credit card receipts and prepares associated journal entries.
• Prepares monthly reconciliations.
• Prepares the President's quarterly expenses report for review and signatures.
• Prepares utility usage worksheet and charts.
• Prepares and analyzes year-end audit schedules. This includes preparation of Executives audit summary.
• Records and reconciles gift shop activity and inventory adjustments.
• Prepares monthly/quarterly sales tax report and remittance to CDTFA.
• Prepares and submits state charity registrations.
• Prepares quarterly audit summary for Executives.
• Assists Finance with special projects as needed.

1099s:

• Maintains files for Form W-9s. Initiates correspondence with non-PO payees for receipt of pertinent tax information before payment is made.
• Prepares Form 1099s and submits for review before filing with the IRS and State of California by set deadlines. Compiles and analyzes vendor data quarterly to ensure proper tax compliance.

Accounts Payable Vendor Maintenance:

• Direct deposits - Enters new or updated bank account, routing, and /or email information in Banner and SalkShop for AP direct deposit agreements.
• Maintains vendor names/addresses in Banner and SalkShop as requested by AP.

Backup Support

• Provides backup coverage for basic administrative support and/or clerical duties, such as sorting/distributing incoming department mail, in the absence of the Finance administrative assistant.

What we Require

• Must have a minimum of five years of professional experience in accounting or finance.

Preferred:

• Experience with Ellucian's Banner finance system.

EDUCATION

Required:

• Bachelor's degree in Accounting, Finance, Business or related field, or equivalent combination of education and related work experience in accounting, payroll or finance.

SKILLS AND ABILITIES

Required:

• Strong computer proficiency with the use of various software applications including, but not limited to Microsoft Outlook, Word, Excel, and Adobe Acrobat Pro.
• Strong organizational skills, with accuracy and attention to detail.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong problem solving and reconciliation skills.
• Ability to work under pressure to meet deadlines with minimal supervision.
• Ability to analyze transactions and prepare journal entries.
• Demonstrated professionalism and customer service skills to respond in a thoughtful, prompt, and accurate manner. Must have strong email/written composition skills to include knowledge of proper formats, grammar, and spelling.
• Ability to maintain strict confidentiality and handle sensitive matter discreetly. Ability to follow and adhere to policies and procedures concerning confidentiality, security and retention of information and systems.

What We Can Offer

Benefits

Salk Institute offers competitive benefits, including medical, dental, vision, retirement, paid time off, tuition reimbursement, patient advocacy services, and transit/parking program.

Salk Values

The Salk Community, both scientists and administrators, worked together to define values that we believe support Salk's pursuit of excellence. To be truly the best scientific institution requires not only incredible discoveries, but a common understanding of how we should work together to enable those discoveries.

The acronym "I CARE" provides a simple way to remember each of the values and reminds each of us of the importance of what we do each day.

Equal Employment Opportunity Statement

The Salk Institute for Biological Studies is an Equal Opportunity Employer and is committed to providing equal access to opportunities for students, employees, applicants for employment and other visitors. Salk has also adopted and maintains a policy to encourage professional and respectful workplace behavior and prevent discriminatory and harassing conduct in our workplace.

Accordingly, the Institute prohibits harassment and discrimination in employment on the basis of, and considers all qualified applicants for employment without regard to, actual or perceived race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, age, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, sexual orientation, veteran and/or military status (disabled veteran, veteran of the Vietnam era, other covered veteran status), political affiliation, and any other status protected by state or federal law.